Using Gmail For IMAP Email With A Standard Email Account

The Benefits Of Using Google Mail For IMAP?

You can use Google’s webmail to access your domain’s standard account emails and store them online like an IMAP server.  You can also configure your email client to work with Gmail.  This means that you have some of the same flexibility as you would with a Premium IMAP, but for the price of a standard email account.  You can synchronise your emails across all of your devices too.

The main problem with using Gmail IMAP is that it is harder to set-up and isn’t as quick as a dedicated premium email account

Why We Prefer Premium IMAP accounts Over Gmail

Though the IMAP service using Gmail is very good, and free, your messages may take longer to arrive and be subject to extra spam filtering or just more spam mails.  That is the main downside, also incoming mails go missing more frequently than with a dedicated premium IMAP email account.    Our clients also tell us that they received their emails somewhat later than in the new premium IMAP account.

You will also see your google emails next to your work ones so you should probably set up a Gmail account just for work emails.   Even so you will receive approximately twice the spam than you would with a premium account because basically you are working with two email accounts rolled into one.

For more information on our Premium IMAP service, click here, or call us for more details.

How Do I Set Up My Gmail Account To Receive My Domain’s Standard Account Emails?

Firstly visit and register an email address.  You will need to choose a username and password.  We recommend that the username is your business name or a variant.

Once you have done that, you are ready to add your domain name based email account to your Gmail account.

  1. Click the settings icon (it looks like a cog) usually at the top right of your Gmail window and choose ‘Settings’ from the dropdown.
  2. Click on ‘Accounts’ from the menu at the top.
  3. Click on the link ‘Add a POP3 mail account you own’
  4. Enter your domain name email address and click ‘Next’.
  5. In the username field, enter your full email address again.
  6. Enter the password for your domain name email address.
  7. In the POP Server field, enter your domain name, eg:
  8. Make sure there is NO check-mark next to any of the other options on this page
  9. Click Add Account.
  10. Make sure ‘Yes I want to be able to send mail as (your domain name email address)’ is checked and click ‘Next Step’
  11. Enter your name as you wish people to see it when they receive mail from you.
  12. Ensure that ‘Treat as an alias’ is NOT checked and click ‘Next Step’.
  13. Click the radio button marked ‘Send through yourdomainname SMTP servers’
  14. SMTP Server should be your domain name, eg:
  15. Username is your full domain name email address again
  16. Passord is your domain name email password
  17. Select  secured connection using TLS is selected
  18. Ensure Port dropdown has 587 selected  and click to proceed.
  19. Copy the code you have received to your domain name email account and paste into the field ‘Enter and verify the confirmation code’ on Gmail then click ‘Verify’
  20. The dialogue window will now close.
  21. Ensure that you click ‘make default’ on the right of your domain name email account so that you always use this name to send emails unless you choose to send from your Gmail email address..
  22. Click on ‘Forwarding and Pop/IMAP’ in the menu at the top.
  23. Next to the item marked ‘IMAP Access’ click the radio button marked ‘Enable IMAP’ and save changes.

Congratulations, you can now use Gmail webmail to access and store your domain name email.


Now How Do I Set Up My Email Client To Access My Free Gmail IMAP Account?

That depends to an extent on which mail client you are planning to use.

We offer set-up information for Outlook 2010


Set Up IMAP – Outlook® 2010

If you would like to learn more about the differences between POP and IMAP, please see the help topic, “POP vs. IMAP.”

To set up Outlook 2010 for IMAP, perform the following steps:

  1. In Outlook, select File, E-mail Accounts, click the Add a new e-mail account radio button and then click the Next button.
  2. Select the IMAP radio button, Click the Next button and enter the following information:
  3. Your Name—Enter your first and last name. This is the name that will appear in the From field of messages you send.
  4. E-mail Address—Enter your entire Gmail address (e.g.,
  5. Make sure Manually configure server settings or additional server types is checked.
  6. Click Next >.
  7. Make sure Internet E-mail is selected.
  8. Click Next >.
  9. Select IMAP under Account Type:.
  10. Type “” under Incoming mail server:.
  11. Enter “your domain name” NOT Gmail under Outgoing mail server (SMTP):.
  12. Type your Gmail account name under User Name: If your Gmail address is “”, for example, type “asdf.asdf”.
  13. Type your Gmail password under Password:.
  14. Click More Settings ….
  15. Go to the Outgoing Server tab.
  16. Make sure My outgoing server (SMTP) requires authentication is checked.
  17. Click the button marked ‘Log on using’
  18. Enter your domain name email address in the user name field
  19. Enter your domain name password in the password field
  20. Now go to the Advanced tab.
  21. Select TLS under Use the following type of encrypted connection: for both Incoming server (IMAP): and Outgoing server (SMTP):.
  22. Type “587” under Server Port Numbers for Outgoing server (SMTP):.
  23. Click OK.
  24. Now click Next >.
  25. Click Finish.
  26. Click Close.